Managed Print Services

Managed Print Savings Calculator
Find Your True Print Cost

Most businesses only see the toner and lease invoices. This calculator adds the costs that never show up on a bill — IT time, downtime and waste — and estimates what ABT Managed Print could save you.

Free — no sign-up Results in seconds Every assumption shown 5 input sections — adjust to your reality
1
Fleet & Print Volume
Number of printers / copiers (all devices) 8
1255075100
Monthly pages printed (all devices) 25K
1K125K250K375K500K
Color print mix (% of pages in color) 30%
0%25%50%75%100%
Number of employees (for IT + downtime calc) 50
52505007501,000
2
Known Monthly Costs
Toner / ink spend (supplies only) $800
$0$5K$10K$15K$20K
Paper spend (all paper types) $400
$0$2.5K$5K$7.5K$10K
Service / repair costs (monthly avg) $300
$0$2.5K$5K$7.5K$10K
Device lease / depreciation (hardware cost) $600
$0$5K$10K$15K$20K
3
Hidden Costs — What Most Businesses Miss
IT hours/month on printer issues (estimate) 8 hrs
020406080 hrs
IT / admin hourly cost (fully loaded) $65
$25$60$90$120$150
Downtime episodes/month (significant outages) 3
05101520
4
Your Print Pain Points

Check every issue your business currently experiences — each adds to your true total cost.

5
Industry Profile
Industry (affects compliance savings & print intensity)
General
Legal
Healthcare
Finance
Education
Manufacturing
Your Estimated Monthly Print Cost
$2,790 Total monthly spend (visible + hidden)
Known costs (toner, paper, service, lease)—
IT time on printer issues—
Downtime productivity loss—
Waste & inefficiency (17% of known)—
Pain point costs—
Annual total—
Cost per page (blended)—
With ABT Managed Print Services
— Estimated monthly savings
Toner management—
Fleet right-sizing & consolidation—
IT time freed up—
Downtime reduction—
Waste & behavior reduction—
Annual savings estimate—
Calculating…
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ABT validates these numbers with a no-obligation review of your actual print environment.

Methodology: Known costs from your inputs. IT cost = hours × rate. Downtime loss = episodes × 45 min avg × affected employees × $45/hr productivity value. Waste = 17% of known costs, higher for print-heavy industries. Pain-point amounts are ABT planning estimates, shown beside each item. Savings use the rates in “Where the Savings Come From” below, adjusted by industry and capped at 52% of total spend. These are estimates, not a quote or a guarantee — ABT's free assessment replaces them with numbers from your actual devices and invoices. For how managed print is priced, see what managed print services cost.
Behind the Numbers

Where the Savings Come From

ABT's managed print program works on five cost levers. The rate under each one is what this calculator assumes.

Lever 01 Toner Management Automatic replenishment, genuine or compatible supplies, and proactive ordering cut out emergency buys and over-stocking. ABT manages toner so you stop paying rush prices. Calculator assumes: 30% of toner spend
Lever 02 Fleet Right-Sizing Many offices keep devices that barely get used. ABT analyzes actual usage and consolidates underused devices, reducing lease, maintenance and supply costs. Calculator assumes: 22% of lease + service
Lever 03 IT Time Recovery ABT's remote device monitoring flags low toner and errors early, so many issues are handled before users notice. Your IT team stops being a printer helpdesk. Calculator assumes: 75% of IT print time
Lever 04 Print Policy Controls Duplex defaults, B&W rules and color restrictions by role cut wasted pages. Monitoring makes the savings visible and keeps them in place. Calculator assumes: 55% of waste cost
Lever 05 Downtime Reduction Proactive monitoring, scheduled maintenance and toner that arrives before it runs out mean fewer outages and faster fixes. Downtime stops being an accepted overhead. Calculator assumes: 68% of downtime cost
Take the Next Step

Ready to See Your Real Numbers?

The calculator gives you a starting estimate. ABT's free Managed Print Assessment gives you exact figures — based on a hands-on review of your actual devices, volumes, and costs. No obligation, no pressure.

Request a Free Assessment Learn About MPS

Want the background first? Read the managed print services guide or how to measure managed print ROI. Only one or two printers? Flat-Rate Business Printing covers the printer, service and toner for one monthly price. Replacing devices? See printer and copier leasing, with a 30-day written-notice exit.